Assistant Manager - Governance - 20004791 (CDU911)

Qiddiya Investment Company is at the forefront of transforming entertainment and cultural experiences in Saudi Arabia, and we are seeking a detail-oriented and proactive Assistant Manager - Project Coordination to join our dynamic team.

In this role, you will play a pivotal part in coordinating multiple projects across various departments, ensuring that they are executed efficiently and aligned with the company’s strategic objectives. You will assist in managing project timelines, resources, and stakeholder communication to ensure successful project delivery.

Role Summary

• The Governance Assistant Manage will:
• Play a pivotal role in overseeing the committee structures that govern the Qiddiya Development Team.
• Manage the Development Secretariat Team, ensuring best practice in committee reporting and minute-taking.
• Have a deep understanding of all Qiddiya governance structures, frameworks and delegations of authority.
• Provide guidance to the Qiddiya Development Team on the end-to-end governance requirements and approval flows for their projects.
• Collaborate with all other governance and compliance-related functions within Qiddiya to ensure all Development matters are in line with Qiddiya policies and procedures.
• Take a strategic outlook on governance implementation at Qiddiya, identifying opportunities for governance improvement, efficiency, and risk mitigation.
• Advise on policy creation and strategic governance initiatives, enhancing organizational alignment with governance standards.

Responsibilities

Manage the Development Secretariat Team

• Train all team members on the Qiddiya governance structures, frameworks and delegations of authority
• Mentor Secretariat team members on best practice in committee management, reporting and minute-taking
• Empower team members to take a strategic outlook on committee approval requests, e.g. identifying governance compliance risks; understanding ramifications that project changes may have on approval flows.
• Meet regularly with Committee Chairs to seek their feedback and opportunities for improvement in how committees are managed by the Development Secretariat Team.
• Facilitate effective communication and collaboration between the CDU Secretariat Team and all other Qiddiya secretariat functions, ensuring governance decisions are seamlessly submitted, approved and recorded from a business end-to-end perspective.

Implement Development Committee Governance Framework

• Implement the Qiddiya Development Committee Governance Framework.
• Work with all Development Teams to ensure adherence to this framework is maintained, and flag any non-compliance to the Senior Manager, Project Coordination & Strategic Support.
• Regularly review all Committee documents and update as needed in line with the evolving policies and processes of the business.

Training & Awareness

• Develop mechanism to educate all new and existing staff on the Development Committee Governance Framework and all associated documents, templates and procedures.
• Work with the CDU Centre of Excellence (CoE) to house all training documentation on a centralized, transparent and user-friendly platform.
• Stay updated on governance trends, sharing insights and best practices to enhance organizational effectiveness.
• Work with CoE on the above. (to expand on)

Compliance Monitoring & Reporting

• Oversee adherence of Development Teams to internal governance policies and delegations of authority.
• Conduct internal reviews of Committee structures, reporting on compliance gaps, risks, and proposed mitigation plans for these.
• Prepare and present reports to CDU management, detailing governance metrics, risk assessments, and compliance findings.

Stakeholder Management

• Act as the main point of contact for all Development and Delivery governance-related matters.
• Build and maintain relationships with all Qiddiya internal stakeholders to foster a strong governance culture within the organization.
• Develop a mechanism to store and action stakeholder feedback in relation to Governance structures, templates and procedures