Executive Technical Assistant

Position Overview

We are seeking a dynamic and intelligent Executive Technical Assistant to provide comprehensive technical and operational support to senior management. This role is ideal for a young, ambitious civil engineer who combines strong technical expertise with business acumen and is eager to take on diverse responsibilities in a fast-paced construction/engineering environment.

Key Responsibilities

Technical & Operational Support

• Provide technical assistance to senior management in day-to-day business operations
• Support decision-making processes with technical analysis and recommendations
• Assist in project planning, execution, and monitoring
• Conduct site visits and technical assessments as required

Resource Management

• Coordinate and optimize allocation of human resources across projects
• Monitor resource utilization and efficiency
• Assist in workforce planning and deployment strategies
• Manage resource scheduling and availability tracking

Plant & Machinery (P&M) Acquisitions

• Research and evaluate equipment requirements for various projects
• Coordinate with vendors for equipment procurement and leasing
• Conduct technical evaluations of machinery and equipment
• Assist in cost-benefit analysis for P&M investments
• Manage equipment inventory and maintenance schedules

Subcontractor Management

• Identify, evaluate, and onboard qualified subcontractors
• Negotiate contracts and manage subcontractor relationships
• Monitor subcontractor performance and compliance
• Coordinate subcontractor activities across multiple projects
• Handle dispute resolution and contract administration

General Business Support

• Prepare technical reports and presentations
• Assist in business development activities
• Support quality control and compliance initiatives
• Coordinate with various stakeholders including clients, consultants, and regulatory bodies

Essential Skills & Competencies

Technical Skills

• Strong foundation in civil engineering principles and practices
• Knowledge of construction methods, materials, and technologies
• Familiarity with project management tools and techniques
• Understanding of contracts, specifications, and regulatory requirements

Management & Business Skills

• Excellent analytical and problem-solving abilities
• Strong negotiation and vendor management skills
• Resource planning and optimization capabilities
• Basic understanding of financial analysis and cost management

Personal Attributes

• Exceptional intelligence and quick learning ability
• Strong communication and interpersonal skills
• Leadership potential and ability to work independently
• High attention to detail and organizational skills
• Adaptability and ability to handle multiple priorities
• Professional demeanor and integrity

Preferred Qualifications

• Experience with ERP systems and project management software
• Knowledge of procurement processes and contract management
• Exposure to business development activities
• Additional certifications in project management (PMP, PRINCE2) or related fields