Legal Document Controller
- Hyde Park Developments
- New Cairo City, Cairo Governorate, Egypt
- Full-time
وصف الوظيفة
The Legal Document Controller at Hyde Park Developments will be responsible for managing and organizing all legal documents concerning the company's operations. This role is crucial for ensuring compliance with legal standards and facilitating easy access to necessary documentation for the legal team and other departments.
Key responsibilities:
- organize and archive legal contracts, agreements, memoranda of understanding, official decisions, and other legal documents.
- Receive the completed file from the responsible lawyer.
- Review the file/file contents list and ensure all required documents and information are complete.
- Register the file in the “Physical Archive Register”, assigning it a serial number and entry date.
- Label the file with the following details:
(File number – Subject – Responsible lawyer’s name – Date of entry). - Store the file in the designated cabinet or archive drawers according to classification (Contracts – Cases – Memoranda – etc.).
- Scan the file into PDF format and name the file using the serial number and subject.
- Save the digital copy in the appropriate electronic folder based on file type (Contracts – Cases – etc.).
- Update the “Electronic Archive Register” with the file details.
- Maintain strict confidentiality of all legal documents and do not share any information without formal authorization.
- Support legal audits and reviews by providing required documents when requested.
- Apply the company’s approved document retention and retrieval procedures.
- Prepare periodic reports on the status of legal documents and related performance indicators.
- Coordinate with the legal team to meet documentation needs and support departmental activities.
متطلبات الوظيفة
- Bachelor's degree in Law, Business Administration, or a related field.
- Minimum of 3 years of experience in document control or administrative roles within a legal environment.
- Strong knowledge of legal document management and compliance processes.
- Excellent organizational skills with a keen attention to detail.
- Proficient in MS Office Suite and document management software.
- Good command of document management and electronic archiving systems such as SharePoint or similar platforms.
- High level of accuracy in data entry and review.
- Strong skills in file organization and updating physical and electronic records.
- Ability to handle a large volume of files without losing focus or making errors.
- Strong communication skills and ability to work collaboratively in a team environment.
- Ability to handle sensitive and confidential information with discretion.
- Full commitment to maintaining the confidentiality of legal information and documents.
- Integrity and professionalism in handling sensitive legal materials.
